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Steps in a Space Utilization Study
By Robert C. Foreman, Architect
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PDF file The purpose of this type of study is to determine how current space is
being used, where there are problems due to over capacity or shortages
of space and to come up with solutions, including possible rearrangement
of existing space, reassignment of space and, where necessary, expansion
of space. Solutions to space problems should always be sought by making
better use of existing space, before proposing to add new space.
- Gather all available documents on existing buildings, including
floor plans and any other available building plans.
- Gather attendance records for recent years for all age groups and
programs. Develop growth projections based on attendance patterns.
- Measure and prepare floor plans for all areas where as-built plans
are not available. Each room will be numbered and given a label based on
current usage. Square footage of each space will be shown on plan.
- Architect will survey entire facility, accompanied by a staff
person, such as the Minister of Education, and at least one other church
leader or minister.
- Architect will meet with ministerial staff and lay leadership to
review current and future needs for space. A decision will be made about
developing a leadership questionnaire or a church membership
questionnaire to help learn more about perceived needs.
- A First Draft Report will be developed outlining and defining the
problem and possible solutions. Existing Space Use plans will be
included, with a chart showing capacity of each space and current
attendance.
- Architect and leadership or committee will meet to review existing
usage, problem areas and discuss options for possible solutions to deal
with problem areas.
- Architect will propose changes to existing space allocation, moving
classes, rearranging spaces and developing a Proposed Space Utilization
Plan. If new space is needed, the Architect will develop a Program of
Space Needs to go with the Proposed Space Use Plan. A Final Report to
include these documents will be developed by the Architect and reviewed
by leadership.
- If requested, a Preliminary Project Budget for renovation and
expansion will be prepared by the Architect and included in the final
Report.
- The Architect will be available to meet with the membership, answer
questions and make a formal presentation to the church.
Next, take action. A study is of no value if it is not acted
on. Use the information to begin planning for the improvements
recommended in the report.
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